Use case · Finance
Know your software run-rate without rebuilding the spreadsheet
For founders, CFOs and finance managers who are asked “what do we spend on software?” and have to answer from invoices, card statements and an old spreadsheet. Renlyst turns the subscriptions you record into one comparable monthly figure and a yearly run-rate — and says plainly when the picture is incomplete.
In development. Renlyst has not launched yet. This page describes how the first release is designed to work; details may change before launch.
Who it is for
Founders, CEOs, CFOs and finance or operations managers. Designed with companies of roughly 20 to 100 people and 15 to 100 paid subscriptions in mind — agencies, software teams, startups and professional services.
The problem
- Bills arrive monthly, quarterly, yearly and per seat, so they cannot simply be added up.
- Some tools bill in euros, others in dollars or pounds.
- When a colleague leaves, nobody knows which tools they were paying for.
- A spreadsheet total looks complete even when half of the prices are missing.
How Renlyst helps
Bring your list in
Add subscriptions by hand or import a CSV: map the columns, preview every row, review possible duplicates, and get invalid rows back as an error file.
Get one comparable figure
Each price becomes an estimated monthly equivalent — the amount divided by the months in its billing period — and the annualized run-rate is that figure × 12.
Convert currencies with dated rates
Totals are shown in your base currency with an “FX as of” date. If a rate is missing or more than 7 days old, those entries are left out and the total is marked Partial.
Slice it the way you are asked
See current spend by vendor, category and department, filter by owner, and open any figure to reach the subscriptions behind it.
Example: one workspace, seven subscriptions
| Subscription | Price as entered | Monthly |
|---|---|---|
| Video calls | $30 per month | $30 |
| Design suite | $1,200 per year | $100 |
| Help desk | $450 per quarter | $150 |
| Project tracker | 8 seats × $12 per month | $96 |
| Cloud usage | $140 monthly estimate | $140 est. |
| CRM | €120 per month | $132 |
| Data warehouse | Usage, no estimate yet | not included |
| Estimated monthly recurring Partial | $648 | |
| Annualized run-rate | $7,776 | |
6 of 7 active subscriptions included; 1 has an unknown monthly cost.
Example figures for illustration. The euro rate (1 EUR = 1.10 USD) is illustrative, not a current market rate.
What you get
- Estimated monthly recurring spend and annualized run-rate, each with an as-of date.
- A coverage line that says how many subscriptions are included and why others are not.
- Spend by vendor, category and department, and AI tools as their own share.
- Clear owners — a subscription without one is flagged instead of hidden.
- CSV exports that keep the original amount and currency next to the converted figure.
Features used
- Subscription trackingSpend Visibility
- SaaS spend analyticsSpend Visibility
- AI spend managementSpend Visibility
What Renlyst does not do (yet)
We would rather you know the limits now than discover them after launch.
- Run-rates, not payments. Figures are estimates from the subscriptions you record, not money that left your account.
- No bank, card or accounting connection. Renlyst does not read transactions or invoices.
- No actual or committed spend. There is no payment history and no record of contractual obligations.
- No made-up history. Trend views only start from snapshots saved after you begin; nothing is backfilled.
Other use cases
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Operations, IT and office managers
Cancellation deadline control
The last day to give notice for every renewal, reminders to the person responsible, and a record of each decision and outcome.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
-
Finance managers and founders
Budget review and export
Current run-rate by vendor, category and department, upcoming renewals and the savings register, exported as CSV files.
-
Operations, IT and office managers
Cancellation deadline control
The last day to give notice for every renewal, reminders to the person responsible, and a record of each decision and outcome.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
-
Finance managers and founders
Budget review and export
Current run-rate by vendor, category and department, upcoming renewals and the savings register, exported as CSV files.
See all use cases, every Renlyst feature, the planned launch pricing or the frequently asked questions.
Answer “what do we spend on software?” in one place
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