Use case · Finance & leadership
Bring a clear software picture to your next budget review
For finance managers and founders preparing a quarterly review, a yearly budget or a conversation with an accountant or the board. Renlyst gives you the current software run-rate broken down the way the meeting asks, the renewals that fall into the next period, and separate CSV files to take into your own spreadsheet.
In development. Renlyst has not launched yet. This page describes how the first release is designed to work; details may change before launch.
Who it is for
Finance managers, founders and COOs — and the accountant, advisor or board member who reviews the numbers.
The problem
- Every quarter the same overview is rebuilt from scratch.
- Estimates, intentions and real changes end up in the same column.
- Reviewers need to see the numbers, but should not be able to change them.
How Renlyst helps
Start from the current picture
Spend by vendor, category and department, with the estimated monthly figure, the annualized run-rate and how complete the data is.
List the renewals in the next period
Upcoming renewals and cancellation deadlines, with the decision already recorded for each.
Show savings honestly
The savings register keeps estimated and confirmed amounts in separate columns.
Export what the meeting needs
Separate CSV files for the subscription inventory, renewal actions, the savings register and basic reports. Partial data is flagged in the file.
Invite reviewers as Viewers
A Viewer can read the dashboard, renewals, savings and reports but cannot change records. Exports are made by an Owner, Admin or Member.
Example: what the inventory export contains
- Vendor and product
- Status
- Price as entered and its currency
- Estimated monthly amount in base currency
- Exchange rate date
- Renewal date and cancellation deadline
- Owner, category and department
- Data flags, such as an unknown cost
Column list for illustration; exact names may change before launch.
What you get
- One place to prepare the review instead of rebuilding it every quarter.
- Files that keep the original amount and currency next to the converted figure.
- A read-only seat at the table for reviewers.
Features used
- SaaS spend analyticsSpend Visibility
- Renewal managementRenewal Control
- Savings opportunitiesSavings Tracking
What Renlyst does not do (yet)
We would rather you know the limits now than discover them after launch.
- No actual or committed spend. Run-rates are not payment history or contractual obligations.
- No accounting sync. Nothing is sent to or read from accounting software.
- CSV only at launch. XLSX export is planned for a later release.
- No made-up history. Trend views only start from snapshots saved after you begin.
Other use cases
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Founders, CFOs, finance managers
Run-rate visibility for finance
One estimated monthly figure and an annualized run-rate for all recorded subscriptions, across currencies, with gaps labeled.
-
Operations, IT and office managers
Cancellation deadline control
The last day to give notice for every renewal, reminders to the person responsible, and a record of each decision and outcome.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
-
Founders, CFOs, finance managers
Run-rate visibility for finance
One estimated monthly figure and an annualized run-rate for all recorded subscriptions, across currencies, with gaps labeled.
-
Operations, IT and office managers
Cancellation deadline control
The last day to give notice for every renewal, reminders to the person responsible, and a record of each decision and outcome.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
See all use cases, every Renlyst feature, the planned launch pricing or the frequently asked questions.
Walk into the budget meeting prepared
Join the early access list. We will let you know when the first release is ready to try.