Use case · Operations & IT
Decide on every renewal while you can still say no
For operations, IT and office managers who look after vendor relationships. The renewal date is not the date that matters most — the notice deadline before it is. Renlyst works out that deadline, reminds the person responsible, and keeps a record of what was decided and what actually happened.
In development. Renlyst has not launched yet. This page describes how the first release is designed to work; details may change before launch.
Who it is for
Operations, IT and office managers, and the department leads who own individual tools.
The problem
- Annual contracts often renew on their own unless you give notice 30, 60 or 90 days ahead.
- The first reminder is often the invoice, when it is already too late.
- Nobody was clearly responsible for the decision.
- “We agreed to cancel” — but nobody confirmed it with the vendor.
How Renlyst helps
Record the two dates that matter
Enter the next renewal date and the notice period in days, or the exact deadline the vendor gives you, which is labeled manual. Without a notice period the deadline shows as unknown — never as zero days.
Give each renewal an owner
The Subscription Owner receives the reminders. If nobody is assigned, the workspace Owner does, and the missing owner is flagged for follow-up.
Get reminders in time
Email and in-app reminders 30, 14, 7 and 1 days before the cancellation deadline — or 30 and 7 days before the renewal date when no deadline is known — sent once a day at 09:00 your time.
Work the list by urgency
The renewals list is sorted by the nearest deadline you can still act on, and “Renewals at risk” collects deadlines that are close or passed without a decision.
Record the decision, then the outcome
Choose Renew, Cancel, Downgrade or Review Later. After a Cancel decision, reminders change to “Confirm cancellation with vendor” until you record what the vendor confirmed.
Example: an annual contract with 60 days’ notice
- Next renewal date
- June 30, 2027
- Notice period
- 60 calendar days
- Cancellation deadline
- May 1, 2027
- Reminders
- April 1, 17, 24 and 30, 2027
May 1, 2027 is a Saturday. Renlyst shows a weekend warning instead of quietly moving the date.
Cancellation deadline = renewal date − notice period. Example dates for illustration.
What you get
- One list of every known renewal and cancellation deadline, with the person responsible.
- Reminders that are sent once, to the right person, and cancelled if a date changes.
- A decision history that is never overwritten — corrections are added with a reason.
- Renewals whose date passed without confirmation stay “Overdue — needs confirmation”.
Features used
- Subscription trackingSpend Visibility
- Renewal managementRenewal Control
What Renlyst does not do (yet)
We would rather you know the limits now than discover them after launch.
- Renlyst never contacts vendors. It does not cancel, downgrade or negotiate for you; you act and record the result.
- No contract reading. Dates and notice periods come from what you enter.
- Email and in-app only. There are no SMS, Slack, webhook or push notifications.
- One reminder schedule per workspace. Custom schedules for individual subscriptions are planned for a later release.
Other use cases
-
Founders, CFOs, finance managers
Run-rate visibility for finance
One estimated monthly figure and an annualized run-rate for all recorded subscriptions, across currencies, with gaps labeled.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
-
Finance managers and founders
Budget review and export
Current run-rate by vendor, category and department, upcoming renewals and the savings register, exported as CSV files.
-
Founders, CFOs, finance managers
Run-rate visibility for finance
One estimated monthly figure and an annualized run-rate for all recorded subscriptions, across currencies, with gaps labeled.
-
Founders and team leads
AI tool spend oversight
AI subscriptions and usage-based AI tools marked as AI, with their estimated monthly cost shown on its own.
-
Finance leads and department leads
Seat right-sizing
Seats purchased compared with seats needed, an estimated yearly effect, and only confirmed savings counted as realized.
-
Finance managers and founders
Budget review and export
Current run-rate by vendor, category and department, upcoming renewals and the savings register, exported as CSV files.
See all use cases, every Renlyst feature, the planned launch pricing or the frequently asked questions.
Make the renewal decision before the deadline makes it for you
Join the early access list to set up renewal reminders with your team from day one.