Renlyst

AI spend management

Track AI subscriptions alongside the rest of your software

AI assistants, coding tools and model provider accounts now show up in many teams’ budgets. Renlyst lets you mark them as AI and see their estimated monthly cost on its own — based on the plans and estimates you record, not on live usage data from AI providers.

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In development. Renlyst has not launched yet. This page describes how the first release is designed to work; details may change before launch.

Why look at AI spend separately

AI tools tend to arrive team by team: a writing assistant for marketing, a coding assistant for engineering, a pay-as-you-go account for an internal prototype. Each is small; together they become a real line in the budget that nobody owns.

Renlyst treats AI as a category inside your normal subscription inventory, not as a separate billing system. That keeps one source of truth: every AI subscription also counts once in your total recurring spend, and the AI figure shows which part of that total it is.

  • You control the category. You decide what counts as AI; Renlyst does not classify subscriptions automatically.
  • AI monthly estimate. The sum of the monthly equivalents of active subscriptions marked AI, in your base currency.
  • Reclassify with a trail. Changing a category updates the AI figure, leaves the total unchanged and is recorded in the audit history.
Product preview — illustrative concept

Fixed plans and usage-based tools, handled honestly

AI products are sold in two broad ways, and Renlyst treats each one differently.

Seat and plan subscriptions

Team plans and per-seat assistants work like any other subscription. They are normalized to a monthly figure, get renewal dates and cancellation deadlines, and can raise an excess-seats opportunity when you have more seats than you need.

Usage-based accounts

For pay-as-you-go APIs and credits, you enter an estimated monthly amount. It is labeled as an estimate everywhere. If you leave it blank, the subscription is excluded from totals and counted as missing — never shown as $0.

A practical way to estimate usage-based costs

Take the last few invoices from the provider, use a typical month as the estimate, and note in the subscription how you arrived at it. Review the figure when usage changes noticeably. A rough, labeled estimate is more useful than a blank — and far more honest than a confident number nobody can explain.

Everything else works the same for AI

  • A dedicated AI view

    Lists AI vendors and subscriptions with cost in your base currency, price type, renewal status and how complete the data is.

  • Owners and renewals

    Assign an owner to each AI tool and get deadline reminders like for any other subscription.

  • Savings rules

    Excess seats, duplicates and high-cost renewals are flagged for AI tools too, and confirmed savings need evidence.

What Renlyst does not do (yet)

Renlyst manages AI tools as subscriptions. If you need metering of API consumption, that is a different kind of tool.

  • No token or API usage tracking. Renlyst does not monitor model tokens, requests or credits.
  • No AI provider billing integrations. It does not connect to AI vendors’ billing, invoices or usage dashboards.
  • No project-level breakdown. Usage per project, key or team inside a provider account is out of scope.
  • No automatic AI detection. The AI category is something you set; Renlyst does not infer it on its own.
  • No costs calculated from usage. Usage-based amounts are your estimates, not measured consumption.
  • No AI chatbot or optimization advice. Renlyst offers no AI assistant that tells you how to cut AI spend.

Explore the other features

  • Subscription tracking

    One inventory of every SaaS and AI subscription: vendor, cost, owner, status and dates. Add records by hand or import a CSV with a preview first.

  • SaaS spend analytics

    Monthly, quarterly, yearly and per-seat costs turned into one comparable monthly figure and an annualized run-rate, across currencies.

  • Renewal management

    Renewal dates and the earlier cancellation deadlines, email and in-app reminders, and a record of every renewal decision and outcome.

  • Savings opportunities

    Rule-based prompts such as excess seats and high-cost renewals, with estimates kept apart from savings you confirm with evidence.

See all Renlyst features, use cases by role, compare planned launch pricing, or read the frequently asked questions.

Give AI tools an owner and a number

Join the early access list to track AI subscriptions next to the rest of your software spend.

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