Renewal management
Know your cancellation deadline before the renewal arrives
The renewal date is when a vendor bills you again. The date that usually matters more comes earlier: the last day you can still give notice. Renlyst tracks both, reminds the person responsible, and keeps a record of what your team decided and what actually happened.
In development. Renlyst has not launched yet. This page describes how the first release is designed to work; details may change before launch.
Renewal date and cancellation deadline are not the same day
Many annual contracts renew automatically unless you give notice 30, 60 or 90 days ahead. Miss that window and you are often committed for another year.
Renlyst calculates the deadline from two things you enter for each subscription: the next renewal date and the vendor’s notice period in calendar days.
- Manual override. If the vendor states an exact deadline, enter it. It replaces the calculated date and is labeled as manual.
- Unknown stays unknown. Without a notice period the deadline shows as “Deadline unknown” — it is never treated as zero days. Renewal reminders still work.
- Your local calendar. Deadlines are dates in your organization’s timezone and count as the last day notice can reach the vendor. Vendors may use other timezones or business hours, so Renlyst encourages acting early.
- No silent weekend shifting. A deadline that falls on a weekend gets a warning instead of being moved without a contractual rule.
- Calendar-correct cycles. Renewal dates step by calendar months, not by 30 or 365 days. A plan anchored on the 31st renews on the last day of shorter months; a February 29 anchor uses February 28 in other years.
Worked example
- Next renewal date
- March 31, 2027
- Notice period
- 30 calendar days
- Cancellation deadline
- March 1, 2027
Cancellation deadline = next renewal date − notice period. Example dates for illustration.
A renewal list sorted by what needs action first
The renewals view is ordered by the nearest actionable deadline, not simply by renewal date, so the contract you can still exit comes before the one that renews sooner but cannot change anymore.
- A month calendar shows renewals with separate deadline markers.
- Filter by date range, owner, vendor, status, auto-renew and risk.
- “Renewals at risk” collects deadlines that are close or already passed without a confirmed decision.
- Each renewal shows its date basis, notice period, whether the deadline is calculated or manual, the current decision and an estimate of its yearly cost.
Renewals · sorted by deadline
Today: 2026-11-10
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Help desk
Past deadline
Deadline 2026-11-02 · renews 2026-12-02
Contact vendor manually
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Project tracker
At risk · 5 days
Deadline 2026-11-15 · renews 2026-12-15
Decision: Review Later
-
Design suite
Upcoming
Deadline 2027-03-01 (calculated) · renews 2027-03-31
No decision yet
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Analytics tool
Deadline unknown
No notice period · renews 2027-01-20
Renewal reminders only
Reminders that reach the right person, once
Reminders arrive by email and in the in-app notification inbox, addressed to whoever owns the subscription.
Default schedule
30, 14, 7 and 1 days before the cancellation deadline. When no deadline is known, 30 and 7 days before the renewal date. Owners and Admins can adjust the organization’s defaults.
Once a day, at 09:00
Email reminders go out once daily at 9:00 in your organization’s local time, including across daylight-saving changes. Urgent items stay visible in the app all day.
The right recipient
The assigned Subscription Owner receives the reminder. If nobody is assigned, the workspace Owner does, and Admins can opt in. People who left the workspace are not emailed.
No duplicates, no floods
Each reminder is sent once. If a date changes, outdated reminders are cancelled. Importing old dates does not trigger a burst of past reminders — at most one overdue alert.
You can switch off optional reminder emails in your preferences. For cancellation deadlines you see a clear warning first, and the alert still appears in the app.
A decision is not an outcome
Recording “Cancel” in Renlyst does not cancel anything at the vendor. That is why Renlyst keeps your intention and the confirmed result as two separate steps.
1. Record a decision
Choose Renew, Cancel, Downgrade or Review Later. Review Later keeps the renewal open. After a Cancel decision, reminders change to “Confirm cancellation with vendor” rather than stopping.
2. Confirm what happened
Mark the renewal as Confirmed Renewed — Renlyst moves to the next cycle and schedules new reminders — or Confirmed Not Renewed, which stops renewal reminders. A renewal date that passes without confirmation stays “Overdue — needs confirmation”; Renlyst never assumes the vendor renewed.
3. Keep the history
Decisions are never overwritten. A correction is added as a new entry with a reason, so you can see who decided what, and when.
A confirmed price cut or cancellation can then be recorded as a confirmed saving with evidence.
What Renlyst does not do (yet)
We would rather you know the limits now than discover them after launch.
- Renlyst never contacts vendors. It does not cancel, downgrade or negotiate on your behalf; you act with the vendor and record the result.
- No contract reading. Notice periods and deadlines come from what you enter, not from analyzing contracts or emails.
- Email and in-app only. There are no SMS, Slack, webhook or mobile push notifications.
- Organization-wide schedules. Custom reminder offsets for individual subscriptions are planned for a later release.
- Reminders need an active plan. If your Renlyst trial or plan lapses, the workspace becomes read-only and renewal emails pause until you choose a paid plan.
- Known dates only. A subscription without a renewal date gets no deadline alerts; Renlyst does not invent one.
Explore the other features
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Subscription tracking
One inventory of every SaaS and AI subscription: vendor, cost, owner, status and dates. Add records by hand or import a CSV with a preview first.
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SaaS spend analytics
Monthly, quarterly, yearly and per-seat costs turned into one comparable monthly figure and an annualized run-rate, across currencies.
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Savings opportunities
Rule-based prompts such as excess seats and high-cost renewals, with estimates kept apart from savings you confirm with evidence.
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AI spend management
Mark subscriptions as AI and see their estimated monthly cost on its own, including usage-based tools you estimate yourself.
See all Renlyst features, use cases by role, compare planned launch pricing, or read the frequently asked questions.
Stop finding out about renewals from the invoice
Join the early access list to track cancellation deadlines with your team from day one.